Stickman HQ

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Goes straight to the developer with your app context attached.

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Jobs and rental orders that need more of something than the shelf has free for their dates. Fix by sub-renting, shifting dates, swapping gear — or freeing units another job is holding.

For phone orders and walk-ins. Admin-created accounts start approved — insurance still gates gear leaving.

Codes apply at the web store checkout. Share the link (or print the QR) and the code applies itself.

Code

% off

Max $ off (0 = no cap)

Expires

Max uses (0 = ∞)

Checked gear shows on the public storefront at its day rate. Kits welcome.

Deleted estimates rest here for 7 days, then purge automatically.

One checkbox per open crew position. Starting texts the first name on that position's call list and cascades on NO — the YES gets locked into this estimate.

Preview — what the first person actually gets

Kit name *

Day rate $

↺ Recalc pricing — pick exclusions

Item name *

Description

Unit

My cost

Base rate

Markup %

QBO income account

Where this item's revenue books in QuickBooks. Leave on default to use the item-type account.

Build out the gear bundle that ships when this catalog item gets booked.

Adding components doesn't change the catalog item's rate — it just records what physically goes out the door. The packing list expands each component as its own line so the prep crew can tick them off, and (in the future) inventory check-out can mark each unit as out.

Status

Phone

Notes

First name

Last name

Nickname — used everywhere except formal PDFs / invoice emails

Company

Type (select all that apply)

Phone

Emergency contact — crew can also fill this in from their portal; shows on the call sheet's emergency roster, never to clients

🔐 Portal security

Kill switch for a lost or stolen phone — removes any Touch ID / Face ID sign-in this crew member set up on their portal. They keep password sign-in and can set it up again on a new device.

🏖 Unavailable dates — vacations, other shows. Crew texting skips them for jobs in these windows; the crew picker flags them.

→

Job Title

Default payment terms — overrides the company's default when set

Notes

💼 Labor Positions & Rates

🎛 Equipment for Rent

Appears in vendor pickers when this contact is also a vendor.

📧 Bill To · primary recipients for this contact

Stacks with the company-level Bill To list. When this contact is linked to an estimate, these emails go on To; the contact's own email drops to CC.

Rates paid by position

Revenue by year

↑↓ navigate · Enter open · Esc close Start typing

Curate the type-ahead options used in the Equipment table. Rename to propagate the change to every item using the old value.

Link to an existing Catalog item (optional)

Name *

Manufacturer

Model #

Country of origin (carnet column)

Weight kg (per unit, carnet column)

Category

Day rate ($)

Qty owned

Insurance value ($)

QBO income account (how it bills in QuickBooks — defaults to your Equipment account)

Description

User manual link (manufacturer's manual — shows as 📖 in the store)

Photos (first photo is the store cover · up to 8 · ◀▶ to reorder)

Serial #

Purchase date

Purchase price ($)

Purchased from

Equipment

Job / Estimate #

Date out

One-shot pull of every Customer, Vendor, Catalog Item, Estimate, and Invoice from your QuickBooks file. Run this once after connecting to production. Re-running is safe — already-imported records are skipped (matched by QBO id).

Pulls every customer + service item from your QBO file. Caches their IDs locally so future invoice pushes skip the find-or-create round-trip. No QBO records are created or modified — read-only against your QBO file.

Pulls every Active Service Item from your QBO file and reconciles against your local catalog. For drift items, pick a winner. For QBO-only items, choose which to import. After applying, every QBO Item Id gets cached locally so future invoice pushes skip the lookup-and-create round-trips entirely.

One-time configuration. Stickman HQ caches three QBO identifiers locally so it knows where to attach data when pushing invoices: a default Income Account, your three Custom Field mappings, and a default Tax Code. You can change these later from Settings → 🔗 QuickBooks Online → Reconfigure.

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Compares your contacts against the bundled QuickBooks Customer List (~698 records) and Vendor List (~625 records). Matches are made on email, company name, or person name.
Existing tags are preserved — Client and Crew flags are added on top of whatever's already there. Nothing gets removed.

Your data is saved to the server and snapshotted automatically on every change (the last 30 versions are kept), so clearing your cache or switching browsers won't lose it. A download here is an extra off-site copy you keep off Fly.

Restore from a backup file:

⚠ Restore will overwrite all current data. A confirmation dialog shows what's in the file.

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Fernando Delgado ▾

Pipeline

Estimates

— Draft

Auto-saved

Estimate Agent

Add 2 camera ops for 3 days at 62 Duplicate Day 1 as Day 2 Set all equipment markup to 20% Add a post section with 40 hours editing What's my profit margin?

Client & Job Info

Company

Contact person

Client email

Client phone

Bill To · primary "To" recipients

Billing address

Referred by

Production Name show / segment / project

P2P-PO client purchase order #

Estimate #

Estimate date

Expiration

Terms

Tax rate (%)

Follow-up date

Win/Loss reason

Global markup %

0 selected Markup%: Date: Vendor: Status: Move to:

Payment schedule

QBO: Not pushed

Internal notes

Client message (shown on estimate)

Internal financials — never shown to client

Finder's fee % %

Jobs

Accepted productions by stage

Pre-Production

Shoot

Post

Delivered

Invoices

Invoiced & paid estimates

Job Reservation Status

Crew & equipment availability by job

Crew Not contacted Reaching out Confirmed Declined Equipment Requested Unavailable Click a pill to cycle · Shift-click to reverse

Contacts

Sort by

Referrals

Who sends you business — billed & profit per referrer

Hide zero-job

Top referral sources

All referrals

Catalog

Standard rates — edit inline

Global markup %

Select rows to batch-change specific items

0 selected

	T	Name ↕	Description	Source	Unit	Qty owned	My cost	Base rate ↕	Mkup %	Mkup $	Total rate

Rentals

Online rental requests — approve accounts (the human touch), confirm orders against availability, track out & back.

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Crew Outreach

Who gets texted for each position, in what order — and every text that's gone out. Start an ask from the estimate: 📣 Check Crew Availability.

📋 Call lists — who we text, in order

#1 gets asked first. Names come from Contacts (crew with a phone number). Positions come from the labor catalog.

💬 Texting activity — by job

💬 Message log

Equipment

Internal gear — insurance & asset tracking. Add gear here or flag existing Catalog items as Internal.

Name	Description	Category	Day rate	Manufacturer	Model #	Qty owned	Ins. value	Status

Vendors

Equipment and service vendors

Templates

Reusable estimate structures, messages, and outreach copy — all in one place.

💵 Crew Invoices

Invoices your crew & vendors uploaded — review, approve, mark paid

Financials

Revenue, profit, margins, conversion & cash flow

Revenue & profit by month

Cash flow — next 30/60/90 days

Most profitable clients

Avg estimate size trend

Conversion rate by month

Pipeline — open estimates by stage

Profit by month — year over year

Reports

Business performance at a glance

From date

To date

Client

Status

Call Sheets

Generated from accepted estimates

No call sheets yet.

Email History

All outbound communications

Client

Action type

Date range

Settings

Users, company info, QBO, notifications

Audit Log

Full change history

From date

To date

User